## Thursday, 26 August 2021

### Instruction to book regd./business parcels at it's actual weight & volumetric weight to avoid revenue loss

It is come to notice of the competent authority that many offices are booking Reg./Business Parcels at its actual weight and not considering volumetric weight while booking of such article.

This kind of practice is in contravention of Dte. Letter no. 8-9/2007-D dated 16-02-2009 and it create loss to the Govt. Revenue.

In this regard, it is directed by competent authority to strictly adhere to the Directorate guidelines as per letter under reference while booking of Reg./business parcel.

Volumetric measurement calculation is already available in POS system.

All PM/SPMs are also instructed to provide measure tape to booking counter for volumetric calculation.

The images below show you how to measure regular and irregular shaped parcels.

The formula for working out the girth of your parcel is:
(Width + height) x 2 = girth
Postage or tariff or charges for the parcel shall be determined with reference to weight i.e. gross weight or volumetric weight whichever is more.

How can I work out the volumetric weight of my parcel
Volume of a postal article shall be calculated in cubic centimeters as under :

a) Whenever a postal article is presented for booking, its dimensions shall be measured in centimeters using a standard measuring scale or tape. For a Cuboid (e.g. rectangular and square, etc.) dimensions means length, breadth and height of the article. For cylindrical roll, dimensions are diameter of its circular base and length. Each dimension shall be measured in centimeters and rounded off to the next h igher whole centimeter.

b) Volume shall be calculated using the appropriate formula from amongst those given below.

1) For Cuboid: (e.g. rectangular, square etc.)
Volume = Length * Breath * Height
2) For circular rolls:
Volume = 0.785 * (Diameter of circular base)2 * Length
When the dimensions have been measured in centimeters, the volume arrived is in cubic centimeters. The volume so arrived at should be rounded off to the next higher whole number.

Formula to calculate Volumetric Weight : When the volume is calculated in cubic centimeters, the formula to determine the volumetric weight in kilogram shall be:
Volumetric Weight(in kg) = (Volume in cm 3 ) / 6000
Volumetric weight so arrived shall be rounded off to the next higher kilogram.

Parcel having an irregular shape
Articles of shape other than Cuboid and cylindrical roll will not be accepted and the you are advised to place the said article in a package that is either Cuboid or cylindrical