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Subject: -Verification of membership for  recognition of Service Association under CCS (RSA) Rules, 1993 — Instructions  regarding.

Department of Posts      No.13/01/2015-SR                         Dated: .5^th August , 2015

In continuation to this Department`s letter of even number dated 9^th June, 2015 and 23^rd June, 2015 on the subject mentioned above  it is informed that in order to ensure transparency and fairness and look into the complaints  relating to the verification process it has been decided  to constitute a  three member Forum. The said Forum shall be consist of the following:-

1.    DPDS (HQ)                                                                Chairman

2.    APMG Staff or APMG (Vigilance)                                   Member

(to be decided by CPMG)

3.    Asstt. Director (dealing with Union                               Member

Matters) or Director (Legal) or Asstt.

Director (Investigation ( to be decided by

CPMG)

The details of the Forum so constituted will be circulated to all concerned by 7^th August, 2015 under intimation to the Directorate. In view of the same the following modifications/additions have been incorporated in the process.

i)             Last date for submission of complaints from individual employees to Divisional Head/DPS (HQ) has been extended to 21-08-2015. All complaints received on or before 21-08-2015 shall be examined by the Divisional superintendent and sent with a report to the Forum. IN case the complaint is against the Divisional Head the same shall be directly sent to the        concerned circle.

ii)            The Divisional Head will investigate the complaints and furnish a report alongwith course of action to independent Forum headed by DPS (HQ) on or before 11-09-2015.

iii)           The forum will take a final decision with the approval of CPMG  about the course of action to be taken on or before 30-09-2015.

iv)           IN CASE THE COMPLAINT ARE OF SERIOUS NATURE WHICH WARRANT REVERIFICATION IN A PARTICULAR DIVISION/Region, the same may be referred to Directorate alongwith a detailed report by the Forum and reasons for the recommendations.

v)            In view of the above changes,  Drawing & Disbursing Officers will start making monthly recovery from the employee out of their salary for the month of October, 2015 payable on 31-10-2015.

vi)           Recovery of subscription in respect of Service Associations on the basis of old authorization will made till September, 2015 salary (payable on 31-09-2015)

vii)          Divisional Head will ensure that all work relating to verification and its compilation and complaints redressal is completed by 06-11-2015 and reported to Head of Circles.

viii)         The Head of Circle will send the consolidated statement to SR Section, Department of Posts by 18-11-2015.

1.         Any laxity will be viewed seriously.

2.    All Heads of Circles /Postmasters General are requested to give vide publicity to this communication.

3.    This issues with the approval of competent authority.

(Arun Malik)

Director (SR & Legal)